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唔想開會哂時間?一文教你點樣用Email慳時間
刊登日期: 2019-11-20開會真係好費時,因為開會成日都要group埋一班人,但又唔係個個都關事架喎,所花嘅時間其實係可以空出來,俾嗰啲唔關事嘅同事去做佢哋要做做嘢,提高翻個工作效率。
曾經有研究發現一批中高層之間嘅常設會議係每年洗緊一千五百萬。係一千五百萬啊!除此之外,你仲要考慮埋準備開會同埋可能要轉場嘅時間呢。另外有研究指,當被人介入之後,每位員工平均要用翻25分鐘去集中翻係佢哋做緊嘅task上面。咁當你知道開會嘅代價嗰陣,你係咪仲覺得開會係必要嘅呢?咁如果頻繁開會唔係必要的話,咁又可以做啲咩去取代個會呢?答案就係mass email啦!
曾經有研究發現一批中高層之間嘅常設會議係每年洗緊一千五百萬。係一千五百萬啊!除此之外,你仲要考慮埋準備開會同埋可能要轉場嘅時間呢。另外有研究指,當被人介入之後,每位員工平均要用翻25分鐘去集中翻係佢哋做緊嘅task上面。咁當你知道開會嘅代價嗰陣,你係咪仲覺得開會係必要嘅呢?咁如果頻繁開會唔係必要的話,咁又可以做啲咩去取代個會呢?答案就係mass email啦!
咁依封email應該要包括乜嘢呢?
係個email入面,你應該要包括三樣嘢:
- 背景:點解個會會取消咗。如果係一個常設會議嘅話,講埋下一次開會會大概傾啲咩
- 行動項目:有乜嘢重要嘅動作或者係tasks需要完成或者係留翻下次先做
- 資訊:有乜updates或者要FYI俾全group人
記住:唔好將個背景同埋行動項目放到最後先做。將重要嘅資訊放係最頭可以確保你嘅同事睇email個陣唔會飛咗嚟睇。另一個小貼士就係:如果你想某個人跟進某個task嘅話,記住將佢哋個名較粗體,咁就可以確保佢哋唔會睇唔到啦。
例子:
Dear All,
Considering that everything is on track and we already discuss what should we focus next in the last meeting, our weekly check-in meeting will be cancelled this week. I list out all the important updates as follows, and we shall be meeting in person next week at the same time.
Considering that everything is on track and we already discuss what should we focus next in the last meeting, our weekly check-in meeting will be cancelled this week. I list out all the important updates as follows, and we shall be meeting in person next week at the same time.
To-do for this week:
-Task 1–Colleague 1
-Task 2–Colleague 2
-Task 3–Colleague 3
Updates from this week:
-Information 1
-Information 2
-Information 3
Many thanks,
XXX
上面個例子睇落簡單,但係將依個小秘技袋住傍身係可以加強你成個團隊嘅專注力同埋生產力。當你尊重其他人嘅時間同埋工作進度,而且永遠清楚解釋之後要做啲咩嘅話,咁你身邊嘅同事就子可能會做同一樣嘅嘢。最重要嘅係:當大家都咁忙嘅時候,邊個會想再拎一個鐘出嚟開會呢?
XXX
上面個例子睇落簡單,但係將依個小秘技袋住傍身係可以加強你成個團隊嘅專注力同埋生產力。當你尊重其他人嘅時間同埋工作進度,而且永遠清楚解釋之後要做啲咩嘅話,咁你身邊嘅同事就子可能會做同一樣嘅嘢。最重要嘅係:當大家都咁忙嘅時候,邊個會想再拎一個鐘出嚟開會呢?
文:特雷弗
讀嘅係心理學,做嘅又係心理學嘅嘢,志願係唔再做心理學嘅嘢。
資料來源:The Muse
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